物流采購(gòu)入庫(kù)操作流程
應(yīng)付模塊中有一個(gè)采購(gòu)訂單界面，采購(gòu)部在簽訂采購(gòu)合同后，在正式采購(gòu)前須在系統(tǒng)的采購(gòu)訂單界面錄入訂單內(nèi)容，包括合同號(hào)、供應(yīng)商、材料編碼、材料名稱規(guī)格、價(jià)格、數(shù)量、到貨日期、運(yùn)輸及付款條款等，然后將合同正本交財(cái)務(wù)部。財(cái)務(wù)部收到合同正本后對(duì)采購(gòu)訂單進(jìn)行復(fù)核，并將合同存檔。復(fù)核后的采購(gòu)訂單不能修改。系統(tǒng)中的采購(gòu)訂單是用于向供應(yīng)商訂貨的單據(jù)，其格式和內(nèi)容是可以編輯的。
在材料到達(dá)前采購(gòu)員在系統(tǒng)中根據(jù)采購(gòu)訂單自動(dòng)生成入庫(kù)單，并打印出來(lái)。一個(gè)采購(gòu)訂單可以分?jǐn)?shù)次入庫(kù)，即可以多次生成入庫(kù)單，但當(dāng)數(shù)量超過(guò)訂單限制時(shí)，系統(tǒng)將會(huì)報(bào)警，并將報(bào)警信息打印在入庫(kù)單上。采購(gòu)員在入庫(kù)單上簽字后將入庫(kù)單交倉(cāng)庫(kù)驗(yàn)收。
倉(cāng)庫(kù)驗(yàn)收入庫(kù)后在入庫(kù)單上簽字，將財(cái)務(wù)聯(lián)和采購(gòu)聯(lián)交采購(gòu)員，并在系統(tǒng)中確認(rèn)過(guò)帳，這時(shí)入庫(kù)材料就進(jìn)入了材料子系統(tǒng)了，公司就可以查詢到這筆材料的入庫(kù)及庫(kù)存情況。
發(fā)票到達(dá)后，采購(gòu)員將發(fā)票單據(jù)、入庫(kù)單、申購(gòu)單等單據(jù)整理并粘貼好交財(cái)務(wù)部入帳。財(cái)務(wù)部將這些單據(jù)核對(duì)準(zhǔn)確無(wú)誤后，在系統(tǒng)中生成入庫(kù)憑證。
二、“暫估入帳”操作
至月末發(fā)票單據(jù)仍未到達(dá)的，財(cái)務(wù)部就需做“暫估入帳”操作了。
月末財(cái)務(wù)部將所有單據(jù)齊全的童裝入庫(kù)單轉(zhuǎn)為入庫(kù)憑證，剩下未轉(zhuǎn)為入庫(kù)憑證的入庫(kù)單就是要“暫估入帳”的入庫(kù)單，為穩(wěn)妥起見(jiàn)，將這些需暫估入庫(kù)的入庫(kù)單清單發(fā)一份給采購(gòu)部備查。
通過(guò)程序支持，暫估操作是可以自動(dòng)化的，點(diǎn)擊系統(tǒng)中“暫估入帳”按扭，系統(tǒng)自動(dòng)進(jìn)行暫估入帳操作。系統(tǒng)在入庫(kù)單信息上加注暫估標(biāo)記，在應(yīng)付帳子系統(tǒng)登記一筆應(yīng)付款記錄，并有暫估標(biāo)記，同時(shí)產(chǎn)生暫估憑證：
借：原材料
其他應(yīng)收款：暫估進(jìn)項(xiàng)稅
貸：應(yīng)付帳款——暫估
下月初，將上月“暫估入帳”沖回，產(chǎn)生紅沖憑證，此時(shí)應(yīng)付帳子系統(tǒng)記入一筆紅沖金額，將上月“暫估入帳”數(shù)據(jù)沖回，子系統(tǒng)中入庫(kù)單的“暫估”標(biāo)記消失，處于未編制憑證狀態(tài)，材料子系統(tǒng)數(shù)量、金額不變。
采用這種材料“暫估入帳”法一方面保證了月末總帳和子系統(tǒng)帳的完全一致，同時(shí)材料子系統(tǒng)帳始終和倉(cāng)庫(kù)實(shí)物數(shù)據(jù)一致，應(yīng)付帳子系統(tǒng)明細(xì)帳能夠反映材料到貨和發(fā)票到達(dá)的實(shí)際情況，更重要的是暫估入帳材料的“暫估”價(jià)格其實(shí)就是采購(gòu)實(shí)價(jià)，據(jù)此計(jì)算的生產(chǎn)成本是完全正確的。
logistics purchasing warehouse operation process
cope with modules have a purchase order in the interface, purchasing department after the purchase contract, before the formal purchasing must purchase order interface of the system input order content, including the contract number, name of suppliers, material code, material specification, price, quantity, delivery date, shipping and payment terms, etc., and then deliver the original contracts department. the finance department to check the purchase order after receipt of the original contract, and the contract file. after reviewing the purchase order cannot be modified. system documents of the purchase order is for the order to suppliers, the format and content can be edit.
before the arrival of the materials buyer in the system according to the purchase orders automatically generating grn, and print it out. a purchase order to the fractional put in storage, which can be generated receipt for many times, but when the order more than limit, the system will alarm, and alarm information printed on the receipt. after the buyer sign the receipt this warehouse inventory check and accept.
warehouse check incoming after sign the receipt, will be financial and procurement for buyer, and confirm the posting in the system, then put in storage material into the subsystem, the company can query to the material warehousing and inventory.
the invoice arrived, the buyer will invoice, receipt, 申購(gòu)單 and unpack and paste the documents such as financial department enter an item in an account. after financial department will check these documents are accurate, the system generated in the warehouse receipts.
second, the "value enter an item in an account"
to the end of the month invoice still not arrived, the finance department to do account "short" operation.
end of the finance ministry will complete all documents receipt into warehouse voucher, the rest not into warehouse voucher receipt is "value enter an item in an account" receipt, for safe, will these need to estimate the received send a receipt list to purchasing department for future reference.
through application support, short operation can be automated, click on the "value enter an item in an account" button in the system, the system automatically for value enter an item in an account operation. system on the receipt information filling of short tag, in cope with curtains system to record a payables, and a provisional estimate mark, at the same time produce short documents:
borrow: raw materials
other receivables: provisional estimate the input tax
credit: accounts payable, short duration
early next month, will be accounted for "short" rushed back to the last month, produce red credentials and amount of curtains system into a red dashed at this time, will be accounted for "short" data to rush back to last month, the subsystem of the receipt of the "short" mark will disappear, in did not prepare the documents state, material subsystem number, amount is the same.